Privacy Policy

Who we are

Meltham and Denby Dale Chess Club is a chess club registered with the English Chess Federation and can be contacted at melthamchess@gmail.com.

1. Scope of this Privacy Notice

This notice explains how we process any personal data you provide or that we collect. "Processing" includes activities like using, storing, transferring, and deleting your data as necessary.

By registering, using our websites, or interacting with us, you consent to the collection, use, and transfer of your personal data in accordance with this privacy notice.

2. Information We Collect

We may collect and process the following information:

• Information You Provide: This includes details you provide through forms, correspondence (e.g., email, social media), and feedback (e.g., name, email, address, phone numbers).  
• Device and Usage Data: Details about your device, including operating system, browser, IP address, and screen resolution, along with data from your website visits (e.g., traffic, location, weblogs). 
• Transaction Details: Information related to transactions made on our website.  
   

3. How We Use Your Information

We may use your information for the following purposes:

• Operational Needs: To manage internal operations, provide products/services, communicate with you, and respond to queries.  
• Improvement and Personalisation: To improve and personalise our website and services based on your usage, preferences, and feedback.  
• Security and Legal Obligations: For safety, compliance, and legal obligations.  
• Marketing (with consent): To send marketing/promotional materials if you have opted in.  
  

We will not use your personal data for any purposes other than those for which it was collected unless we have a legitimate reason to do so, in which case, we’ll notify you as to why.

4. Legal Basis for Processing

We rely on the following bases for processing your personal data:

• Contractual Necessity: For providing products or services.  
• Legitimate Interests: To manage services, perform business operations, and comply with legal requirements.  
• Consent: Where necessary, such as for marketing communications.  
   

5. Cookies

We use cookies to distinguish you from other users, improving your experience and enabling website functionality. By clicking Accept on the Cookie Banner, you consent to the use of cookies for tracking website activity.

6. Disclosure of Information

We may disclose your information to other organisations in some circumstances.

For example:

• Where necessary for us to deliver any relevant services to you;  
• To third party partners and suppliers, again where necessary for us to deliver any relevant services to you; We will ensure that they use any personal data that we make available to them correctly and in accordance with our instructions and the law; or  
• If we are required to share your personal data in order to comply with any legal or regulatory requests.  
   

7. Data Retention

We retain your data only for as long as necessary and for the purposes outlined in this policy, in accordance with legal and regulatory requirements. We ensure secure storage and access controls for all personal data.

8. Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for their privacy policies, and you should review them before submitting personal data to these sites.

9. Marketing

We may contact you with information about events, products and services if you’ve consented to receive marketing materials. You can opt-out at any time by contacting us or using the unsubscribe option in our communications.

10. Your Rights

You have the following rights regarding your personal data:

• Access: Request a copy of your personal data.  
• Correction: Ask for inaccurate or outdated data to be corrected.  
• Erasure: Request that we stop processing or delete your personal data (where applicable).  
• Withdraw Consent: Withdraw consent for marketing communications.  
• Right to Complain: If you're unhappy with how we process your data, you can file a complaint with the Information Commissioner’s Office (ICO) or contact us directly.  
   

More detailed information about your rights can be found on the Information Commissioner’s Office website at: ico.org.uk/for-the-public/ 

To exercise any of these rights, please contact us using the details below.

11. Contact Us

If you have any questions or concerns regarding your data, please contact us at:

Email: melthamchess@gmail.com

12. Changes to This Privacy Notice

We may update this privacy notice periodically to reflect changes in our services or legal obligations. This page will contain the most recent version of our Privacy Notice.

Last Updated: March 2025